Washington Evening Journal
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Neighbors Growing Together | Aug 30, 2014

Wayland council reviews auditor’s recommendations

By Trisha Phelps | Feb 07, 2014

WAYLAND – Financial matters dominated most of Wednesday night’s Wayland city council meeting, including the fiscal year 2013 annual examination report, setting a public hearing date to approve a fiscal year 2014 budget amendment and passing a resolution establishing the Wayland Industrial Park East capital project funds for streets and infrastructure.
In the annual examination report from Ann Menke, CPA, three recommendations were made to the city.
The first recommendation was for the city to investigate alternatives to “eliminate deficit fund balances.”
City Clerk Bev Conrad explained that there is generally a few deficits that get corrected.
“We always have a couple, like our TIF fund, the taxes come through after October and our fiscal year ends in June. It is always a deficit and it always catches itself back up,” said Conrad.
Menke also recommended that the council implement a cellphone reimbursement policy. Currently, the City of Wayland reimburses the mayor for his personal cellphone.
“We have only been doing this for 20 years or so,” said Conrad with a hint of sarcasm. “She just wants us to have a written policy, because we have never had one. He uses his personal cell phone for city business and makes a lot of calls for the city, so we pay that.”
The final recommendation for the city from the annual examination report was that the city should avoid issuing checks and holding them at year end.
Conrad explained that holding checks was not a regular occurrence.
“The city was in the middle of a project that was supposed to be done by the end of June, but it didn’t get done on time,” Conrad explained. “The check was already written, but we didn’t give it to them until the project was finished in October.”
A copy of the examination report is available in the City Clerk’s office, the State Auditor’s office and on the Auditor of State’s website.
A resolution was passed to create a fund to construct a street in the Wayland Industrial Park using specific funds. This fund will be used to receive and disperse funds in conjunction with the industrial park street to be funded partially with RISE funds and Road Use Tax (RUT) funds, and utility infrastructure funded partially with propriety funds and LOST funds, according to the resolution.
The council also set a public hearing date of March 5, for the fiscal year 2014/2015 budget.  The public hearing will be during the regular council meeting, which begins at 7:30 p.m.
The next Wayland city council meeting will be Feb. 19, at 7:30 p.m., in Wayland City Hall.

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